Administrative Assistant at Southampton, Hampshire

Administrative Assistant - Maintenance Team

Location: Fawley, Southampton Pay Rate: £16.87 - £18.46 per hour Hours: 37.5 per week, on‑site Start Date: August 2026 Contract: Until 31 December 2027

Job Summary

A client based in Fawley is seeking an experienced Administrative Assistant to join their Routine Maintenance Team. This is a full‑time, on‑site role supporting a busy technical department, ideal for someone who is organised, proactive, and confident managing multiple administrative tasks.

Key Responsibilities

• Procedure updates and document control
• DWS input and administration for the maintenance team
• Materials ordering and purchase order tracking
• Small purchase administration
• Delivery expediting and supplier follow‑up
• BlueScope forms & ISTe scheduling administration
• Vault drawing retrieval and document management
• General maintenance administration
• Access structure tracking

General duties also include typing, filing, answering calls, scheduling meetings, record keeping, mail distribution, and supporting data‑related projects.

What We're Looking For

• Previous administrative experience in a department or technical environment
• Strong written and verbal communication skills
• Confident using MS Office and email systems
• Excellent organisational and coordination abilities
• Full UK driving licence and ability to commute daily to Fawley

Why Apply?

This role offers stable, long‑term work on a major industrial site, consistent hours, and the opportunity to support a well‑established maintenance team. Ideal for candidates seeking a structured, reliable administrative position.

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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