Engineering Documentation Specialist at Swindon, Wiltshire

Engineering Documentation Specialist (GMP / CMMS)

12-month contract

Swindon SN3

Mon-Fri 08:30-16:40 (37.5 hrs/week)

£14.50-£16.41 per hour

Gi Group is recruiting on behalf of a global life sciences company providing products and services used across scientific research, healthcare and industrial laboratories. We're looking for an Engineering Documentation Specialist (GMP / CMMS) to provide high-level administrative and documentation support to the Engineering - Operations function within a pharmaceutical environment.

This role is ideal for someone who enjoys keeping systems organised and compliant, while supporting day-to-day engineering operations and proactively improving documentation processes.

You will help ensure maintenance and engineering documentation is accurate, controlled and inspection-ready, in line with GMP, Good Documentation Practice (GDP) and site procedures. You'll also support purchasing/admin activity and coordinate with vendors and contractors.

Engineering Documentation Specialist Key responsibilities:

Documentation / Document Control

• Draft, format, edit and update SOPs, Work Instructions, procedures, forms and technical documentation
• Work closely with engineering teams and SMEs to support document reviews and updates
• Coordinate document review/approval workflows and obtain approvals for new and updated procedures
• Maintain accurate, controlled records to ensure documents are audit/inspection-ready (GMP/GDP compliant)
• Support extension requests for re-planning scheduled maintenance tasks
• Maintain equipment certificate documentation, ensuring maintenance documentation and equipment spares are completed

CMMS Administration

• Administer maintenance tasks and records within the Computerised Maintenance Management System (CMMS)
• Support equipment certificate documentation including:
• review/creation of equipment spares
• constructing maintenance procedures using vendor documentation and site SME input

Purchasing Support

• Coordinate quotations with suppliers and vendors
• Raise and track purchase requisitions for goods and services

Vendor & Contractor Coordination

• Liaise with vendors and support booking of site-specific training
• Track vendor activities and ensure service reports, certificates and records are received and filed correctly
• Coordinate booking-in and scheduling of contractors/vendors for site work

What we're looking for:

• 5-7 years' experience in administration, technical documentation, engineering/maintenance support or a related role
• Strong organisational skills, communication skills and technical writing ability
• Excellent attention to detail and confidence managing multiple priorities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using purchasing systems and document management systems (desirable)
• Experience in a pharmaceutical, life sciences, manufacturing or other regulated environment (preferred)
• Knowledge of GMP and Good Documentation Practice (GDP) (advantageous)
• Qualifications: high school diploma (or business administration / technical subject qualification)
• Experience in an engineering/technical environment is highly preferred

Engineering Documentation Specialist Key competencies:

• Strong stakeholder management and coordination across internal teams, vendors and contractors
• Highly organised, with good planning and prioritisation skills
• Able to work independently, manage time effectively and follow tasks through to completion
• Committed to maintaining accurate, compliant and well-controlled documentation

Apply today to be considered for this Engineering Documentation Specialist (GMP / CMMS) contract role based on-site in Swindon (SN3).

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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