Facilities Assistant at York, North yorkshire

Job Title: Facilities Assistant

Location: York

Salary: £13.45 per hour

Contract: Part Time Temporary contract - 6 weeks

Monday, Tuesday & Thursday - 10am to 5pm

We're looking for a proactive Facilities Assistant to help deliver an excellent day-to-day facilities service for our client's site. You'll play a key role in ensuring our workplace is safe, clean, well-stocked, well maintained and welcoming for colleagues, tenants and visitors.

You'll be the first point of contact on site, supporting reception/switchboard activities, coordinating meeting rooms and post, monitoring contractors and helping resolve issues quickly and professionally.

Key responsibilities:

Facilities

· Daily building checks (clean, safe, secure, stocked) and resolve issues

· Reception/switchboard, meeting rooms, post/couriers

· Log and follow up maintenance; oversee planned works and RAMS compliance

· Issue passes/keys, support site inductions

· Monitor space use, support sustainability, keep CAFM/PPM/work orders up to date

Health & Safety

· Routine checks via AssessNet; record incidents and support investigations

· Support risk assessments, ERP/BCP readiness

· Act as First Aider/Incident Warden (and Deputy when required); monitor training cover

Comms & customer service

· Work closely with FM team and onsite stakeholders

· Keep FM procedures up to date; attend meetings and escalate site issues

· Deliver responsive, consistent customer service

· Budgets & contracts

· Raise POs, support tenders, source quotes

· Monitor contractors and manage internal recharges

Experience

· Facilities (or similar) experience

· Stakeholder management and customer-facing experience

· Teamworking

Training (or willingness to train)

· First Aid and Fire/Incident Warden

· Contractor management, H&S, risk assessment

· Asbestos awareness, electrical/gas safety, working at height

· Skills & behaviours

· Strong communication; organised and able to prioritise

· Good IT skills (Word/Excel)

· Proactive, detail-focused, solutions-led

· Flexible, accountable, knows when to escalate

Hiring Contact: Joanne Smith

Agency: GI Group Recruitment Ltd

If you would like any further information about any vacancies before applying, please feel free to contact or on 07552 342472

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Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corporate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Friendly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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