Mark this as favouriteExecutive Assistant

Executive Assistant

Hybrid based 2/3 days per week at Central London Office

Pay Rate: £30/h

Our respected client, a global pharmaceutical company manufacturing a diverse range of products including medically sterile products, equipment and medicines that help to save the lives of millions of people worldwide. GSK are committed to moving Ahead Together and aim to have a positive impact on the health of 2.5 Billion people by the end of 2030. We are looking for candidates to join our team of exceptional individuals doing work that truly matters to the health of people worldwide.

We are seeking a highly organised, proactive, and professional Executive Administrator to provide comprehensive support to the VP, Office of the Chief Digital and Technology Officer (OCDTO). This is a key role supporting a member of the Global Digital and Technology Leadership Team and Chief of Staff to the Chief Digital and Technology Officer.

You will act as a trusted partner and primary point of contact, ensuring seamless coordination of priorities, communications, and executive operations. The successful candidate will thrive in a fast-paced, global environment and demonstrate excellent organisational, interpersonal, and problem-solving skills.

Key Responsibilities

Executive and Calendar Management

             •           Provide high-level administrative support, including complex diary and calendar management.

             •           Schedule, coordinate, and prioritise meetings, ensuring optimal use of executive time.

             •           Manage competing priorities and respond proactively to changing business needs.

Issue Resolution and Process Improvement

             •           Develop a strong understanding of team priorities to anticipate and resolve issues.

             •           Act as a key contact for the executive’s direct reports when needed.

             •           Identify and implement process improvements to enhance efficiency.

Travel and Logistics

             •           Coordinate complex international travel arrangements, including flights, accommodation, and ground transportation.

             •           Manage visa applications and ensure compliance with travel health and vaccination requirements.

Meetings, Events, and Stakeholder Coordination

             •           Organise logistics for internal and external meetings, conferences, and events.

             •           Liaise with internal teams and external partners to ensure smooth delivery.

             •           Prepare meeting materials and support follow-up actions.

Finance and Administrative Systems

             •           Manage expenses, invoices, and purchase orders in line with company policies.

             •           Use internal systems to ensure accurate and timely financial processes.

Project and Team Support

             •           Provide support for projects, initiatives, and engagement activities.

             •           Assist with team events, culture, and communication initiatives.

Essential Skills and Experience

             •           Proven experience supporting senior leaders at Director level or above.

             •           Strong background managing complex diaries, travel, and administrative processes.

             •           Advanced proficiency in Microsoft Office, Outlook, Excel, and digital tools (e.g., SAP, Ariba).

             •           High level of discretion and integrity when handling confidential information.

             •           Excellent organisational skills with strong attention to detail.

             •           Strong communication and stakeholder management skills.

             •           Ability to prioritise and manage a high-volume workload in a dynamic environment.

             •           Collaborative, flexible, and adaptable approach to work.

This role is recruited on a temporary basis with 6 months duration.

Why GSK?

Our success absolutely depends on our people. While getting ahea