Mark this as favouriteExecutive Assistant

Executive Assistant

Hybrid based 2/3 days per week at Central London Office

Pay Rate: £30/h

Our respected client is a global pharmaceutical company manufacturing a diverse range of products including medically sterile products, equipment and medicines that help to save the lives of millions of people worldwide. GSK are committed to moving Ahead Together and aim to have a positive impact on the health of 2.5 Billion people by the end of 2030. We are looking for candidates to join our team of exceptional individuals doing work that truly matters to the health of people worldwide.

This key role will provide an efficient and comprehensive Executive Administration support to the VP and will be a key interface both internally and externally to GSK.

You will act as a trusted partner and primary point of contact, ensuring seamless coordination of priorities, communications, and executive operations. The successful candidate will thrive in a fast-paced, global environment and demonstrate excellent organisational, interpersonal, and problem-solving skills.

Your responsibilities will consist of but not be limited to:

·      Provide high-level administrative support, including complex diary and calendar management.

·      Schedule, coordinate, and prioritise meetings, ensuring optimal use of executive time.

·      Manage competing priorities and respond proactively to changing business needs.

·      Develop a strong understanding of team priorities to anticipate and resolve issues.

·      Act as a key contact for the executive’s direct reports when needed.

·      Identify and implement process improvements to enhance efficiency.

·      Coordinate complex international travel arrangements, including flights, accommodation, and ground transportation.

·      Manage visa applications and ensure compliance with travel health and vaccination requirements.          

·      Organise logistics for internal and external meetings, conferences, and events.

·      Liaise with internal teams and external partners to ensure smooth delivery.

·      Prepare meeting materials and support follow-up actions.

·      Manage expenses, invoices, and purchase orders in line with company policies.

·      Use internal systems to ensure accurate and timely financial processes.

·      Provide support for projects, initiatives, and engagement activities.

·      Assist with team events, culture, and communication initiatives.

The following are essential to the role:

·      Proven experience supporting senior leaders at Director level or above.

·      Strong background managing complex diaries, travel, and administrative processes.

·      Advanced proficiency in Microsoft Office, Outlook, Excel, and digital tools (e.g., SAP, Ariba).

·      High level of discretion and integrity when handling confidential information.

·      Excellent organisational skills with strong attention to detail.

·      Strong communication and stakeholder management skills.

·      Ability to prioritise and manage a high-volume workload in a dynamic environment.

·      Collaborative, flexible, and adaptable approach to work.

Desirable

             •           Experience in a global, digital, or technology-driven organisation.

             •           Knowledge of corporate travel and procurement processes.

             •           Familiarity with AI-assisted productivity tools.

This role is recruited on a temporary basis with 6 months duration.

GI Group work in partnership with GSK and are an equal opportunities employer who demonstrate respect for diversity by adhering to all applicable legislation, encouraging equal opportunities in recruitment, and establishing working practices to safeguard against prejudice. Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EDI@gigroup.com”