Mark this as favouriteDeputy Facilities Manager

Job Title: Deputy Facilities Manager

Type of Business: Public Sector

Location: York, YO1

Salary: £26,400

Contract: 24 months FTC

Hours: Monday to Friday - 36 hours pw

GI Group are now seeking a Deputy Facilities Manager for our Public Sector client in York.

To ensure a consistent, compliant and welcoming workplace by managing day‑to‑day facilities operations - including tenant liaison, meeting‑room administration, cleaning, security and repairs/maintenance - so the site remains safe, accessible and attractive. The role drives operational continuity and statutory compliance while optimising resources and contractor performance to deliver a high‑quality occupant experience.

KEY RESPONSIBILITIES:

· Lead statutory and routine compliance checks; log actions in CAFM and close out defects to maintain a safe, presentable workplace.

· Manage contractors: approve RAMS, supervise work, audit performance and deliver corrective feedback.

· Resolve minor repairs, coordinate planned/reactive maintenance and oversee PPM delivery.

· Maintain site security (passes, keys, alarms, guarding) and provide concierge cover as required.

· Run building inductions, manage meeting-room bookings and support small office moves to ensure smooth operations.

· Own CAFM data and site FM procedures; suggest space and sustainability improvements.

· Record and investigate incidents, support risk assessments, and embed IERP/BCP. Ensure training and cover for first-aiders and incident wardens; act as Incident Manager/Deputy when needed.

· Represent FM in stakeholder and contractor meetings; communicate clearly across teams.

PERSON SPECIFICIATION:

· Experience in facilities management or building services, including contractor coordination.

· Competent with CAFM systems and maintenance scheduling.

· Strong H&S knowledge; NEBOSH/IOSH or equivalent desirable.

· Excellent communication, organisation and problem-solving skills

BENEFITS:

· Excellent pension scheme - 28.97% employer contributions

· Generous annual leave - 28 days, plus bank holidays

· Discount and benefits program

· Free entry to English Heritage sites

Hiring Contact: Joanne Smith

Agency: GI Group Recruitment Ltd

If you would like any further information about any vacancies before applying, please feel free to contact or on 07552 342472

Should you require any support or assistance, please contact your local Gi Group office.

Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, corperate members for Neurodiversity in business, Disability Confident committed members, Gold status for the Armed Forces Covenant, Bronze trail blazers for Racial Equality matters and Age Freindly Employer pledge members.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.